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Privacy Policy

Last updated: 11 July 2026 · Applies to the Parley Android app and the Parley web interface, operated by CarbonBridge ("we", "us").

The short version

• Your audio never leaves your phone. Recordings are stored, transcribed and speaker-separated on your device. We have no server that receives your audio.
• You choose what syncs. If you sign in, your notes (transcripts, summaries, action items, folders) sync to your private cloud space so you can read them on other devices. Nobody else can read them.
• You can delete everything, any time, with one button inside the app ("Delete all my data").

1. Who is responsible

For the content of your recordings you are the data controller: you decide what to record and you are responsible for informing participants where the law requires it (the app reminds you of this at first launch). For account and sync data described below, CarbonBridge (Netherlands) is the controller. Contact: moedim@gmail.com.

2. What stays on your device

• Audio recordings: captured, compressed and stored only in the app's private storage on your phone. Never uploaded.
• Speech-to-text and speaker separation: performed entirely on-device by locally downloaded AI models.
• Voice profiles (optional): if you enable speaker recognition and enrol a voice, its mathematical voiceprint is created on-device. This is biometric data and is strictly opt-in; you can remove enrolled voices in Settings at any time.

3. What we process in the cloud

• Account: if you sign in with Google we receive your name, e-mail address and account identifier (via Firebase Authentication).
• Notes sync: transcripts, summaries, action items, folders and settings are stored in Google Cloud Firestore (EU region, europe-west1) under your account, protected by per-user security rules: only your authenticated account can read or write your data.
• AI summaries: when a recording is summarized, the text transcript (not the audio) is sent over an encrypted connection to our backend on Google Cloud Run (EU region), which generates the summary using a large-language-model service and returns it. Transcripts are processed in memory to fulfil the request and are not retained by our backend.
• Crash and error reports: technical logs (never audio, never transcripts) that help us fix bugs.

4. Optional integrations

Each integration is off until you connect it, and each can be disconnected in Settings:

• Gmail: with your permission (Google's "send e-mail on your behalf" scope), Parley can e-mail a summary from your own address. We never read your inbox; the app requests send-only access.
• Google Calendar / Outlook Calendar: with your permission, Parley creates events in your calendar. It does not read existing events.
• Microsoft Teams: with your permission, Parley fetches transcripts of your own Teams calls to file them as meetings. Access tokens are stored on your device, not on our servers.

5. Legal bases (GDPR)

We process account and sync data to provide the service you request (Art. 6(1)(b) GDPR). Optional features (voice profiles under Art. 9(2)(a), integrations, crash reporting) rely on your explicit consent (Art. 6(1)(a)), which you can withdraw at any time in the app.

6. Retention and deletion

Your data is kept until you delete it. In the app: delete individual meetings, disconnect integrations, remove voice profiles, or use Settings → Delete all my data, which erases local storage and your cloud space. You can also e-mail us to request deletion of your account data.

7. What we never do

• We never upload, listen to, or analyse your audio on a server.
• We never sell or share your data with third parties for advertising.
• We show no ads and use no third-party ad or tracking SDKs.

8. Your rights

Under the GDPR you have the right to access, rectify, export and erase your personal data, to restrict or object to processing, and to lodge a complaint with your supervisory authority (in the Netherlands: Autoriteit Persoonsgegevens). Most of these you can exercise directly in the app; for anything else, contact moedim@gmail.com.

9. Changes

If we change this policy we will update this page and, for material changes, notify you in the app before they take effect.